Rules for Recording and Social Media

Recording Policy for the In-Person Convention

Unless you receive the approval of or request from a presenter, please do not take photographs, or use visual/audio recording devices during a presentation. During sessions, enforcement is the responsibility of the session chair, as directed by the speakers.

Recording Policy for the Virtual Convention

ASEEES’s default policy is to record all virtual sessions. However, the Session Manager can record or not record at the start of each session AND to pause and restart recording if an individual presenter does not wish to be recorded. If you do not wish to have your session and/or presentation recorded, please tell the Session Manager before the session begins.

All recorded sessions will be uploaded onto the convention site and be available for viewing by the 2023 convention registrants for one month after the virtual Convention. ASEEES can remove recordings at the request of a session participant, but since we have no way to edit the recording, the entire session recording will be removed.

Convention participants are not permitted to download or share recordings outside of the ASEEES convention platform.

Social Media Guidelines

To enhance intellectual exchange with so many simultaneous sessions, we encourage the use of social media to broadcast the content of the Annual Convention. ASEEES will provide an official hashtag (for 2023: #ASEEES23). When posting on social media, be clear about whose work you are presenting – is this a claim made by the presenter, an audience member, or something you thought of yourself? Opinions expressed by creators, moderators, posters, and commentators are their own, and not necessarily that of ASEEES or its affiliates.

ASEEES is not responsible for the content of third-party social media websites and does not make any representations regarding the content or accuracy of materials on them.


ASEEES reserves the right to take still photographs of events at the Annual Convention for publication on its website, newsletter, or other official publications; by attending such events, attendees are granting permission to ASEEES to be included in such photographs.