Important Convention-Related Dates

Early Jan  2024 Convention submission site opens
March 1 Deadline - All 2024 Convention panel/roundtable/individual paper proposals
April 1 Deadline - Affiliate group meeting room requests
April 1 Deadline - All film screening submissions
Late April Start of Convention pre-registration. 
Late April First acceptance notification to individual paper submitters and session organizers (without exact session schedules)
May 15 Upon notification of panel acceptance, all participants must become ASEEES members.
May 22 Deadline - All Travel Grant applications (except Diversity and Inclusion Grant)
Early June Preliminary Convention program available on the ASEEES website
Late June Notification for Travel Grants goes out
Aug 9 Early registration ends
Aug 31 Deadline - Diversity and Inclusion Travel Grant applications 
Sept 1 Deadline - Ancillary Event requests
Sept 1 Deadline - Childcare Grant applications
Sept 10 Final deadline for all Convention print program changes
Sept 14 Last day to request registration fee refund at 100% (minus the admin fee)
Sept 15 Deadline to request invitation letters for visa purposes
Sept 17 Deadline - Exhibit Booth and Advertisement sales/Submit Convention Program ads
Sept 21 Notification for Diversity and Inclusion Travel Grants goes out
Sept 30 Deadline by which all in-person Convention participants must register in order to appear in the Program Index of Participants
Oct 1 Notification for Childcare Grants goes out
Oct 14 Convention Regular Registration ends (For the in-person convention, After this date, you must register on site at the Convention for a higher fee)
Oct 17-18 ASEEES 2024 Virtual Convention
Oct 28 Room block cutoff for the ASEEES room rate at the Boston Marriott Copley Place
Nov 21-24 ASEEES 2024 Convention in Boston, MA