Important Convention-Related Dates

Jan 15, 2023 2023 Convention submission site opens
March 15 Deadline - All 2023 Convention panel/roundtable/individual paper proposals
April 1 Deadline - Meeting room requests
April 1 Deadline - All film screening submissions
Late April  Start of Convention Pre-registration 
Early May First acceptance notification to individual paper submitters and session organizers (without exact session schedules)
May 15 Upon notification of panel acceptance, all participants must become ASEEES members.
May 22 Deadline - All Travel Grant applications (except Diversity and Inclusion Grant)
Late June Preliminary Convention program available on the ASEEES website
Late June Notification for Travel Grants goes out
Aug 11 Early registration ends
Aug 31 Deadline - Diversity and Inclusion Travel Grant applications 
Sept 15 Deadline to request invitation letters for visa purposes
Sept 17 Deadline - Exhibit Booth and Advertisement sales/Submit Convention Program ads
Sept 17 Last day to request registration fee refund at 100% (minus the admin fee)
Sept 21 Notification for Diversity and Inclusion Travel Grants goes out
Sept 25 Final deadline for all Convention Program changes
Oct 6 Deadline by which all in-person Convention participants must register in order to appear in the Program Index of Participants
Oct 17 Convention Regular Registration ends (For the in-person convention, After this date, you must register on site at the Convention for a higher fee)
Oct 19-20 ASEEES 2023 Virtual Convention
Nov 7 Room block cutoff for the ASEEES room rate at the Philadelphia Marriott Downtown
Nov 30 - Dec 3 ASEEES 2023 Convention in Philadelphia, PA