| Jan 15, 2023 |
2023 Convention submission site opens |
| March 15 |
Deadline - All 2023 Convention panel/roundtable/individual paper proposals |
| April 1 |
Deadline - Meeting room requests |
| April 1 |
Deadline - All film screening submissions |
| Late April |
Start of Convention Pre-registration |
| Early May |
First acceptance notification to individual paper submitters and session organizers (without exact session schedules) |
| May 15 |
Upon notification of panel acceptance, all participants must become ASEEES members. |
| May 22 |
Deadline - All Travel Grant applications (except Diversity and Inclusion Grant) |
| Late June |
Preliminary Convention program available on the ASEEES website |
| Late June |
Notification for Travel Grants goes out |
| Aug 11 |
Early registration ends |
| Aug 31 |
Deadline - Diversity and Inclusion Travel Grant applications |
| Sept 15 |
Deadline to request invitation letters for visa purposes |
| Sept 17 |
Deadline - Exhibit Booth and Advertisement sales/Submit Convention Program ads |
| Sept 17 |
Last day to request registration fee refund at 100% (minus the admin fee) |
| Sept 21 |
Notification for Diversity and Inclusion Travel Grants goes out |
| Sept 25 |
Final deadline for all Convention Program changes |
| Oct 6 |
Deadline by which all in-person Convention participants must register in order to appear in the Program Index of Participants |
| Oct 17 |
Convention Regular Registration ends (For the in-person convention, After this date, you must register on site at the Convention for a higher fee) |
| Oct 19-20 |
ASEEES 2023 Virtual Convention |
| Nov 7 |
Room block cutoff for the ASEEES room rate at the Philadelphia Marriott Downtown |
| Nov 30 - Dec 3 |
ASEEES 2023 Convention in Philadelphia, PA |
